Standard Operating Procedure (SOP)

Repeatable SOP template with purpose, scope, roles, steps, exceptions, and revision log.

# Standard Operating Procedure â [Procedure name] **SOP ID:** SOP-[NNNN] **Owner:** [Team] **Effective date:** [Date] **Last reviewed:** [Date] **Next review due:** [Date] **Distribution:** [Who must follow this SOP] ## Purpose Why this SOP exists, in one paragraph. What outcome does following this SOP produce? What outcome does NOT following it produce? ## Scope - What this SOP covers - What it explicitly does NOT cover (link to the related SOP if applicable) - When this SOP applies â every time? exceptions? ## Roles and responsibilities - **[Role A]:** [Responsibility in this SOP] - **[Role B]:** [Responsibility] - **[Role C]:** [Responsibility] - **[Approver / sign-off]:** [Conditions requiring sign-off] ## Inputs - [Input 1 â source, format, freshness requirement] - [Input 2] ## Outputs - [Output 1 â destination, format, acceptance criteria] - [Output 2] ## Procedure Steps are sequential and imperative. If a step has a branch, split it into separate steps. 1. [Step] 2. [Step] 3. [Step] 4. [Step] 5. [Step] ## Exceptions What if reality doesn't match the steps? - **Exception A:** [symptom] â [action] - **Exception B:** [symptom] â [action] - **Exception C:** [symptom] â [escalation path] ## Quality checks - [ ] [Pre-step verification] - [ ] [Mid-procedure check] - [ ] [Post-step verification] - [ ] [Sign-off recorded] ## Tools / references - [Tool 1 â link, training material] - [Tool 2] - [Related SOPs] - [Compliance / regulatory references] ## Training - New team members complete this SOP review during onboarding week [N] - Annual refresher: [month] - Competency check: [how we verify someone can follow this SOP independently] ## Revision history | Date | Revision | Author | Approved by | |---|---|---|---| | | 1.0 (initial) | | | | | 1.1 (clarified step 3) | | |

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